According to Section 5 of the German Telemedia Act (TMG), it is obligatory for commercial websites and commercial e-mails to include an e-mail imprint in the e-mail signature - a link to the imprint is not sufficient.
What should be included in the e-mail signature?
Companies with a commercial register entry:
- Company name
- Designation of legal form
- Place of business registration court and number of entry in the commercial register
- GmbH: indication of the managing director and, if available, the full name of the chairman of the supervisory board
- AG: indication of all members of the executive board and the chairman of the supervisory board and identification of the chairman of the executive board
Companies without entry in the commercial register:
- First and last name of the shareholder(s).
- in the case of partnerships under civil law, this addition or the abbreviation GbR
- address for service of the company or the entrepreneur
- Business name may include
Imprint in Quentn
The e-mails contain placeholders that are automatically filled in when the e-mail is sent and that represent the imprint. These placeholders must not be removed, changed or filled in manually!
For the drag and drop editor, they are:
{{system.company_name}}
{{system.first_name}} {{system.last_name}}
{{system.street}}
{{system.postal_code}} {{system.city}}
{{system.website_url}}
In the classic editor the placeholders are:
[system:company_name]
[system:first_name] [system:last_name]
[system:street]
[system:postal_code] [system:city]
[system:website_url]
Multiple imprints
If you have several different imprints, additional Quentn accounts are required. You can only use a single imprint in one account.
Customize imprint
Has something changed in your imprint? For example, you have moved, the company name has changed or something similar? Then you can easily change this information yourself.
In your Quentn account, click on “Settings” and “System” -> “Profile”.
The data that makes up your legal notice is stored here. Make the appropriate changes and click on Save.